Process and Required Elements of a Proposal
Proposals for tenure line searches should include the following elements:
- A curricular rationale for the position.
- Data relevant to the provost’s qualitative and quantitative metrics.
- A narrative to guide EPC and the Provost in how to think about the supporting value of this position to the department and institution.
- A draft of the job ad.
After a search is approved, the department will submit to the Provost’s office:
- A timeline of the search.
- A draft plan to create a diverse applicant pool, as described in Faculty Search Procedures and Guidelines.
Deadline for submission
Proposals should be submitted to the Provost and EPC (firstname.lastname@example.org) by Friday of 6th week winter term. EPC makes recommendations to the Provost. Final approval for a search comes from the President. See complete timeline below.
Elements and Descriptions
Timeline for Proposals
Departments that plan to submit a request for a tenure line should let the Provost know of their intention as soon as possible.
- Weeks 1-3 (Winter Term): The Institutional Research Office (IRO) provides departments with data relevant to their line and department. Departments should ask any questions or address any concerns about the data as soon as possible.
- Week 6 (Winter Term): line proposals are due to EPC by 6th Week Friday.
- Week 10 (Winter Term): EPC makes recommendation to Provost regarding curricular nature of each requested position and whether it should be searched.
- Week 11 (Winter Term) – Week 4 (Spring Term): Provost begins deliberations, combining comparative data, etc.
- Weeks 4-6 (Spring Term): Provost offers to meet with departments that have a line under consideration; during meetings, lays out her view of the most salient metrics and data (both quantitative and qualitative) for that department’s proposed line, hears the department’s take on the data and the metrics, and asks clarifying questions about their line/position, needs, etc.
- Weeks 6-8 (Spring Term): Provost prepares a memo detailing all data relevant to the lines that are being considered and her current thinking; also receives information about extent of budget cuts that are needed and how many lines can be searched; shares all of this information with FEC.
- Week 8 or 9 (Spring Term): Provost meets with FEC to discuss her current thinking regarding the lines. FEC can invite representatives from EPC, PBCC, and/or others to attend this meeting. FEC (and invited guests) consult with the Provost to assure that:
a) the metrics that were outlined are being considered in a fair and unbiased way;
b) the vision of the faculty for the future of the institution is being considered;
c) pauses to faculty lines have a compelling justification.
FEC will not participate in “ranking” the departments or positions but will offer advice about factors that need to be considered as well as how much weight various kinds of things should be given in the ultimate decision.
- Weeks 10-11 (Spring Term): Provost finalizes decision and notifies departments regarding whether their search will proceed.
Note on Suspended or Cancelled Searches
Permanent cancellation of a search triggers Sec. II. E. of the Plan of Employment, which governs the elimination or reassigning of regular faculty positions.
Pausing a search for more than three consecutive years would be considered tantamount to canceling the search and would also trigger Sec. II, E. of the Plan Of Employment.
Sec. II. E. of the Plan of Employment reads as follows:
“The Administration shall consult with members of the affected department(s) or program(s) and with the Educational Policies Committee before creating, reassigning, or eliminating a regular or renewable faculty position, and before converting a term appointment to a regular or renewable appointment. As a general rule, when a term position is converted to a regular, tenure-track position, the affected department conducts a national search to fill the regular, tenure-track position.”